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Meeting Minutes 9/20/11

Attending:

Suzanne Bryan
Jannette Tacka
Deb Rothenberg
Dave Grant
Caitlin LeClair
Mike McCarthy
Ellen Rathburn
George Aponte Clarke
Tina Roberts
Debbie Littlefield
Susan Thompson Brown
Jennifer Genovese
Leanne Walker
Linda Pinkham
Harold Youngren
Justina McGettigan
Sarah Moran
Alison Leavitt
Line Pelletier

Mike McCarthy welcomed everyone to the PTO meeting.  Mike talked about how the shared energy and commitment of our families can really make a big difference in developing the resources to support all kids.  King has a lot of new initiatives going on that Mike feels are really going to help the staff meet the needs of our learners who struggle most.  Mike shared how King serves as a professional development site for lots of educators — who pay.   He shared stories of visitors this year from Denmark and how visitors and attention not only bring money but also support the learning environment.

The group spent time getting to know each other.  Lots of conversations came up about ideas that the PTO could work on.  Some are listed below.

The group went down the list of roles that PTO members could play.  Jonathan asked individuals to identify areas that they may be interested in:

PTO Officers
Capital Campaign  
Music night-out for parents and staff this Fall  
Community Dinner February 2nd w Ovations  – Chairs: Suzanne Bryan, Sarah Moran, Susan Thompson Brown
Talent show and Auction  
Plant Sale next Spring  
Thanks A-latte – supports the Library  
Reading one on one
Mentoring
Math Support
Expert support to expeditions
Community service

How can the Bridgefest be brought into the fold of PTO; How can volunteers be better matched to support the individual needs of students; Can the group help help us keep track of places where students can go on volunteer service.

Meeting Minutes — Monday, March 21

Attending

Linda Pinkham
Dana Dumond
Livie Pelletier
Liz Freeman
Alison Leavitt
Jane Wellehan
Jonathan Nolan
Eliza Nolan
David Grant
Jennifer Genovese

Topics

Dave talked about the work King is committing to with Student Engaged Assessment.  The group talked about the different things that parents would be interested in learning about.  These include: more info about the curriculum, more info about the kinds of events that happen at King, info about the visitors and the school’s relationship with EL.

The group then talked about the success of the community potluck.  The estimate is that 200 people came.  The group expressed satisfaction with the number of participants and also noted that next year we could attract more people hopefully.

The auction progress was discussed.  Sponsorship is going well.  The next meeting is scheduled for April 11th to finalize the auction preparation.

Meeting Minutes — Feb 7th

Attending:

David Grant
Win Furber
Ellen Rathburn
Jonathan Nolan
Lauren Corey
Suzanne Bryan
Jane Wellehan
Sarah Auld
Alison Leavitt

International Potluck Dinner:

The dinner will be Thursday, March 3 from 5:30 – 7:30 pm.  All are welcome.  We are still looking for some volunteers for the evening.  Please contact Suzanne Bryan to become involved:  sbryan@winxnet.comn

Auction / Talent Show

The PTO prepped all of the donation letters tonight.  317 letters will be mailed next week.  We are still seeking support for the event.  To get involved, contact the community partnership coordinator Jonathan Nola, jnolan1@maine.rr.com.

Minutes from Jan 24, 2011

Attending:

Ellen
Dave G
Line
Jonathan
Jane 
Abby

Topics

The group discussed the need to create an online collaboration tool, like yahoo groups, to coordinate the organizing for major PTO events like the auction.  

Jane will start an online group this Friday.    She will populate the initial list from the names on Constant Contact list.  Jonathan will send out a pre-message, letting everyone on the CC list know that the group will include them, and that they are welcome to opt out.

The current jobs for the auction include:

Donation Letters to Businesses — the lick and stick date is Feb 7 — the date of the next PTO.  The business list will be brought to the next PTO.

Call Team to follow up on the Donation Letters.  Jonathan will populate the list. Volunteers so far include: Helen, Deb G, Charles M…

Sponsorship Group — the group is currently headed by Alison L.  There role is to contact businesses that are willing to become financial sponsors of KMS.

Other Jobs:  Front End of Family Contributions; Abby agreed to do the programs;  graphic promotion specialist;  

Minutes from 12/13/10

Attending
Jen G
Jane W
Jonathan N
Dave G
Dana

Getting the Word Out about Making End of the Year Contributions

We talked about ways to make people aware of the opportunity to make a contribution.  Jane suggested using the holiday concert the a good venue for reminding people to make contributions.  The contribution box will be out.

Dana brought in Hall School’s example of their annual fund raising campaign.  Jonathan shared his letter of appeal from last

Meeting Minutes from 11/15/10

Dave G
Dan K
Pam A
Livie P
Jane W
Linda P
Dave C
Ellen R
Jonathan N
Jen R 
Dana 

General Fundraising: 
Box tops, search engines, Staples cards, Shaw’s cards deals…
Jane talked about the many possibilities for raising money through a variety of means.  

Sponsors for King 
Jonathan discussed the potential of finding  businesses to sponsor King at $500 per business.  Jonathan is looking for 10 volunteers to support the effort of asking businesses to become sponsors.  Any volunteers who are willing to solicit sponsors should contact Jonathan at nolanj@portlandschools.org.

Dates of PTO Events
The auction is going to April 28.
The potluck will be March 3.
COL is May 12.

The Fun-Raising Committee
Dana reported on various options for fun-raising fund raising.  Hockey seemed like a hit.  Dana and Dan are going to follow up about the Pirates.

 

Meeting Minutes from 10/25/10

Attending:

Dan
Jane
Allison
Linda
David
Suzanne
Abby
Jonathan
Lynn
Dave
Ed
Jen

Content

Jonathan and Jane began with a discussion of the history of the PTO.  Starting 3-4 years ago, the PTO began to support the school.  It has focused on fund-raising for the school.  Last year it raised close to $20k.  There have also been successful efforts at community involvement — potlucks, etc.  And there may be opportunities for academic support, like tutoring or reading partners.

The group discussed that funds raised in the past were largely targeted for the Leadership School at Kieve.  Other than that, the money has been pooled to be spent by the school to support learning expeditions at the principal’s discretion.

This year the PTO decided that funds raised will again be targeted for the 7th Grade Retreat to the Leadership School at Kieve (Cost is $30K), with any extra funds going to support learning expeditions to be spent at the principal’s discretion.  The PTO will also hold on to money it feels is necessary to support the work of the PTO.

Jonathan IDed the 5 events that the PTO was deeply involved in last year:  The fall international potluck; a February potluck; the talent show auction; the spring plant sale; and Celebration of Learning. The group discussed but did not commit to a fund-raiser like the Reiche Road Race.

• Jane has committed to run the plant sale.
• The auction committee includes J Nolan, Jane W, Abby J, Alison L
• Suzanne B and Dana will chair the International Potluck Dinner.
• Celebration of Learning committee includes Dan C, and Russ, and Jen G.
• Fun-Raising committe chair is Dana (Portland Pirates, King Flatbread, the Gold Room, Trader Joe’s, Whole Foods, and Jane will head up free fund-raising opportunities).

The group discussed possibilities for keeping the COL open later so that more parents and sponsors could see the event.

Parent volunteers are needed for Nov 2 outdoor cleanup of King.  Interested volunteers should contact Jonathan Nolan (nolanj@portlandschools.org).

Minutes from Meeting 9/27/10

Attending
Marcia
Amy
Dana
Linda
Jane
Helen
Carl
Dave
Ed
Jonathan

Portland Ovations African Potluck and Music Festival is taking place on October 7, 5:30 to 8:00 p.m. at King.  Good music and food.  This is a great community builder.  If you are interested in setting up (4:30), helping to cook (1:00) or clean up (8:00 p.m.) contact Jonathan Nolan at King.  Needed:

5 cooks – 1)Amy,
6 set up – 1)Marcia
10 clean up – 1)Ed
Sides, salads and desserts welcome.

Free  Fundraising:
Good Search Tool Bar – you down load their tool bar and every time you search a penny goes to the school.
Box Tops for Education – please send them in.
Donorschoose – the teachers can go to this website and request needs and donors and choose which needs they want to fund.the site links the need with donors that are interested in providing funding for.
Target Credit Cards – if you have one you can designate a percentage to go to King.
Shaw’s Rewards – a percentage of your spending can be designated to King.
Clynk Bag – PHS asks for 1 bag per family.
Hannaford Shopping Time -
The Gold Room Friday Night Comedy – sell so many tickets and get $1,000 for King.
Pirates and Red Claws – they have nights where we could receive discounted tickets and receive a percentage of total sales.

We may want to think about the specific events we want to raise money for.
Five things on the docket this year are the African Potluck and Music Festival, Talent Show/Auction, Bridge Fest, Plant Sale and the Celebration of Learning.

We need to consider if we want to establish a PTO list serve to help with the flow of communication.

Officers – if you are interested please attend the October meeting.  The PTO needs officers, event chairs (4), grant writers (3), auction solicitation team (20), sponsorship team (6), data support (1), bake brigade (unlimited), web designer (1), list serve moderator (1), box tops (1), mentor students with RRR ESL Leadership (one per house 6 total), expedition “outside experts.”

The next PTO meeting is Monday, October 18th, 6:30 p.m., in the King Library.

Minutes from April 27 Meeting

Attending:
Jonathan, Dawn, Jane, Dave, Mary, Ellin, Jill, and Linda.

Topics:

Talent show / Auction:
The group discussed moving the talent show to Dec 2 for next year as a way to be in the holiday shopping season and avoid the spring density of auctions.

Jonathan noted that we have $4K in sponsors already.

The group discussed set up for the event.

Daniel Minter’s name came up as someone who might be willing to design a t-shirt for the school, perhaps with the original art for the shirts as an auction item.

Plant Sale

Jane and Ellen talked about doing a plant sale on May 22 from 9 – 12.